Cost per mile you can price against, a capitalization policy that holds up, and settlements that reconcile.
Every pricing decision in transportation depends on cost per mile, and cost per mile depends on allocating fuel, driver, maintenance, and equipment cost correctly. Most operators are working from a number that was accurate two years ago.
We run the accounting and CFO function for carriers, brokers, and fleet operators where a few cents per mile decides the year.
Without fuel, driver, maintenance, and equipment cost allocated per mile and per load, lane pricing is guesswork and the unprofitable lanes stay unprofitable.
Tractors, trailers, and major repairs sit between capex and expense. Handled inconsistently, both earnings and taxable income get distorted.
Multi-state fuel tax reporting and driver per diem carry substantiation requirements and cash consequences that accumulate.
Owner-operator settlements, accessorials, detention, and fuel surcharges make revenue per load hard to pin down.
We build cost per mile and per load with fuel, driver, maintenance, and equipment cost allocated properly, apply a documented capitalization policy across the fleet, and reconcile settlements so revenue per load is a number you can price against.
By lane, by unit, by customer.
A written policy applied consistently.
Data discipline and filing coordination.
Owner-operator and driver pay tied to loads.
Refresh cycles modeled before commitment.
Fleet purchases carry significant Section 179 and bonus depreciation opportunity, and the timing decision is worth modeling against projected income. Per diem substantiation rules affect both driver taxation and company deductions. IFTA and state fuel tax filings run separately from income tax. Independent contractor classification for owner-operators remains an active audit area at both federal and state level.
We support the reporting and reconciliation and coordinate the filings. The data discipline behind them is the hard part.
Yes, once fuel, driver, and maintenance cost are allocated properly. It usually reprices at least a few lanes.
Against a documented capitalization policy — betterments capitalized, routine maintenance expensed — applied consistently so both earnings and taxes hold up.
Tell us where you are today. We will follow up within one business day with a view on what is worth fixing first.
Get a free consultation